Added Apr 19, 2021 Billing & Contracts Specialist (22404) Administration Springfield, IL | Full-time Apply
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Job Description

Find your place in the information technology industry. Add your attention-to-detail and organizational skills to the Levi, Ray & Shoup, Inc. (LRS) team. We have more than 40 years of success as an innovative leader in the global IT industry market and we’re not ready to slow down. You can join a team of hundreds working in dozens of locations around the world and help us continue to succeed and grow.

The LRS Web Solutions team is seeking an energetic and efficient Billing & Contract Specialist to manage our various processes and to provide general support to our sales and technical teams.

As a Billing & Contract Specialist with LRS Web Solutions, your responsibilities will include:

  • Setting up new contracts from established templates
  • Setting up projects in our billing and project management systems
  • Generating and reviewing invoices
  • Following-up on past due invoices
  • Managing multiple resale partner relationships and portals
  • Routing phone calls from customers and prospects
  • Running various reports and providing analysis on the data

This position is based in Springfield, Illinois. Your compensation will consist of a base salary plus paid overtime.

Performance objectives for this position:

  • During your first two weeks:
    • Master the phone operations and be able to correctly route phone calls to
      the appropriate personnel.
    • Accurately setup new projects in our various electronic systems.
  • During your first month:
    • Learn all of the necessary software programs and including Web Solutions’ internal PM System, Teamwork, The Web Solutions Help Desk software (JitBit), SharePoint, DocuSign, ConnectWise Sell, and the Microsoft Dynamics CRM system.

Applicant Requirements:

A candidate must have a minimum of 5 years recent (within past 8 years) experience in an office environment with the following:

  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Inputting data into and working regularly in ERP & CRM systems
  • Creating customer invoices and conducting past due follow-up activities
  • Assisting management with day-to-day administrative operational issues

You must be able to provide two examples (from an office environment) of detail-oriented projects where you have had to prioritize and multi-task.

Success Keys

Your success will be measured by your accuracy in performing the tasks listed above. You will also need to be flexible and have an aptitude for handling ad-hoc requests for assistance. The key to success in this position is your ability to effectively multi-task all the administrative assistant’s duties, including providing efficient, friendly, customer service to prospects, customers, and employees.

Organization Structure and Interfaces:

The LRS Web Solutions Group is based in Springfield, Illinois but serves clients nationwide. You will report to the Director - LRS Web Solutions.

For more information about Levi, Ray & Shoup, Inc., please visit

Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.