Skip to Main Content


Added Jun 10, 2024 Software Billing Administrator (26350) Administration Springfield, IL | Full-time Apply

For additional information on how we handle your data, see

View all jobs in this category

Job Description

You have a knack for multi-tasking and attention to detail and if you want to put your billing and administrative skills to work in a challenging environment then Levi, Ray & Shoup, Inc. (LRS) has the position for you. We’re a global leader in information technology solutions known for innovation, quality, and integrity.

Since our founding in 1979, we have grown and succeeded in diverse technological markets because of the talented people who’ve joined us. Our headquarters is in Springfield, IL, but our business is worldwide. We have hundreds of employees working in dozens of locations around the globe, and we value the contributions of every employee. You can be part of our success.

As a full-time software billing administrator, you will be responsible for processing software product orders, shipping the software orders electronically, billing the customer, and ensuring that LRS systems accurately reflect the correct information for ongoing maintenance of the customer’s account.

You will enjoy our casual work environment where we strive for a great work/life balance for all of our employees. You will be based at our headquarters in Springfield, IL. Hybrid work of one day per week may be allowed after a successful 9-month training period.

Performance objectives for this position:

  • Become proficient with the internal systems necessary to perform your job responsibilities.
  • Collect necessary information from the sales team, customers, and our software partners to accurately input software orders into LRS’ ERP and CRM systems.
  • Create schedules and invoices for software orders and bill customers for the orders.

Candidate Requirements:

A candidate must have a minimum of 3 years’ experience with the following:

  • Inputting customer orders, processing purchase orders, and creating invoices.
  • Uploading invoice data into vendor payment portals.
  • Payment collection processes.
  • Contacting customers by telephone and/or by email to review orders, and invoices, obtain PO information, and inquire on payment status.
  • Microsoft Office tools - Outlook, Word and Excel
  • You must have permanent authorization to work in the USA for any employer. No visa sponsorships are available.

Experience with any of the following will make you a stronger candidate:

  • Experience using Microsoft Dynamics or another CRM application.
  • Reading and understanding customer orders and agreements and calculating customer billing invoices based on those agreements.

Success Keys:

Effective written and verbal communication skills are keys to success in this position. Keen problem-solving abilities, close attention to detail, adherence to defined procedures, accuracy, customer satisfaction, and the ability to work as a member of a team are also important aspects of this role.

Organization Structure and Interfaces:

You will be a member of an existing six-person software billing team. You will interact regularly with their team members, departmental salespeople located throughout the US, accounting team members, legal team members, and customers from Fortune 100 size companies. You will report to the Director, who reports to the Chief Administrative Officer.

You can learn more about LRS at

LRS is an equal-opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.

Salary range: $42,000-48,000 annually plus paid overtime and full benefits. This range represents the low and high for this position. The salary will vary depending on factors including, but not limited to, experience and performance.